Employee Pooled Testing

Utica Campus

View Albany Campus Information

The testing location is in the Campus Center on the upper level walking track. Be sure to fill out the testing app prior to coming to take part in pooled testing at testing app. As a reminder:

  1. Within the three hours before the test, you cannot brush your teeth or use mouthwash.
  2. Within 30 minutes before the test you cannot eat or drink anything, including mints, gum, or lozenges.
  3. Within 30 minutes before the test you cannot smoke or use smokeless tobacco products or e-cigarettes.

Testing Schedule

SUNY Polytechnic Institute will continue surveillance testing through May for all Utica-based employees who are required to report in-person to campus to conduct some or all of their work obligation. Pooled tests are scheduled for January 25/26, 2021 and continue through May 3/4 each week. Testing will take place noon to 2 p.m. January 25/26 and February 1/2, and from 12 to 7 p.m. each week afterward starting February 8/9. Please note the schedule is subject to change as needed.

Those employees who are 100% remote for the Spring 2021 semester are not required to be tested. All employees should speak with their supervisor/Dean to discuss any needs to be on campus going forward and should consider that if they must be on campus, they must be tested.

All SUNY Poly employees are required to participate in surveillance testing every week. If you are unable or do not wish to take part in the pooled testing, you will need to submit proof of a SARS-CoV-2 (COVID-19) PCR (or TMA) test result to Human Resources (results should be emailed directly to Audra Cornelius at cornelal@sunypoly.edu). The test must be a PCR or TMA test; antibody and antigen tests will not be accepted. Any employee who does not participate in the pooled testing will need to provide their own test results each time a pooled test is run for such employee’s cohort. For example, if you are scheduled for January 25/26, you will be required to take a negative PCR (or TMA) test dated no earlier than January 25 and no later than January 29 and provide an electronic copy of the results within 24 hours of receiving them to Human Resources. Anyone not participating in the pooled testing would be responsible for scheduling and paying the cost associated with their own tests.

All employees are also reminded to fill out the daily Utica campus screening before arriving to campus each day they plan to be on campus.

The pooled testing will be done through Upstate Medical University’s SARS-CoV-2 Surveillance testing program. For more information on this testing process, please visit: Upstate’s COVID-19 surveillance pooled testing webpage, Chancellor Malatras’ September 4, 2020 news release, and a sample collection video.  

Students, faculty, and staff who have traveled to/from restricted states/regions or to/from international locations as defined by New York State must follow the New York State Travel Advisory whether living on- or off-campus—and attest that they have submitted the New York Traveler Health form before engaging in a 10-day quarantine (or testing out with negative results) and will follow the guidance of the governing local health department related to mandatory testing, quarantine/isolation, and timing of returning to campus. For questions, students may contact studentaffairs@sunypoly.edu and employees may contact hr@sunypoly.edu.

Testing Protocol:

  1. You must fill out the testing app prior to coming to take part in pooled testing at https://www.suny-covid-test.com/. The web application requires providing your health insurance information.
    1. Review detailed app instructions in the SUNY COVID-19 Web App Overview (pdf)
    2. Please use your U# for “Institutional ID”
  2. The day of the test, complete your Daily Health Screening online: https://sunypoly.edu/covid19/screening.html
    1. If you are experiencing COVID-19 symptoms, do not come to campus; contact Human Resources at 315-792-7191 to arrange for alternate testing and further instructions.
  3. Arrive at the Campus Center and park in the parking lot.
    1. Bring your SUNY Poly Photo ID and Cell Phone or similar device (e.g. tablet) with WIFI or cellular capability.
    2. Wear your face covering.
  4. Follow signs for Testing – Ensure social distancing by standing on noted locations.
  5. Here is a helpful video of the process: https://vimeo.com/447270240
  6. Go to “Registration Table 1” for Registration:
    1. You will show your ID and on your device go to https://www.suny-covid-test.com/ and login.
      1. Your registration will include questions about eating, drinking, or other recent activities. Please note:
        1. Within the three hours before the test, you cannot brush your teeth or use mouthwash.
        2. Within 30 minutes before the test you cannot eat or drink anything, including mints, gum, or lozenges.
        3. Within 30 minutes before the test you cannot smoke or use smokeless tobacco products or e-cigarettes.
      2. Your registration will also include questions about any symptoms you are experiencing:
        1. Fever or chills
        2. Cough
        3. Shortness of breath or difficulty breathing
        4. Fatigue
        5. Muscle or body aches
        6. Headache
        7. New loss of taste or smell
        8. Sore throat
        9. Congestion or runny nose
        10. Nausea or vomiting
        11. Diarrhea
      3. If you indicate you are experiencing any of these symptoms, you will be directed to stop, and you must not continue with the process. If so, you will be directed to contact Human Resources at 315-792-7191.
    2. You will be asked to use hand sanitizer before being given a test kit.
    3. You will scan or be provided a bar code number that you will enter into the log-in screen.
    4. Once this is complete, you will be given your test vial and you can go to the next table when available.
  7. Go to Testing Table 2 to Begin the sample process.
    1. At this point you can take off your face covering for testing.
    2. Take the vial you have and open the vial to expose the swab.
    3. Following the instructions, rub the swab inside your mouth for 10-15 seconds– along your gum lines and under your tongue (sample collection video can be found here: https://vimeo.com/447268833/5229da41b6).
    4. Insert the swab into the tube and screw the cap on tightly.
    5. Replace your face covering.
    6. Shake the vial vigorously 15 times.
    7. Give the vial to the attendant who will place it in the sample rack.
    8. You can then use hand sanitizer and follow the directional arrows out of the building and return home.
    9. Following testing, you should limit your exposure to others and continue to follow social distance, face covering, and hygiene requirements in a temporary precautionary quarantine until your pooled results are presumed negative.  
  8. Pooled sample results:
    1. If results require further testing, you will be informed by Human Resources and provided with directions related to follow-up testing and quarantine/isolation requirements. Those with presumed negative test results will not be contacted.

For more information and answers to frequently asked questions, visit our Pooled Testing FAQs page.

Albany Campus

Beginning Monday, March 8, employee pooled testing will take place in the NanoFab East 2nd floor boardroom. To be tested after taking part in the screening process in the NFE rotunda, walk up the staircase or take the nearby elevator and enter the HR reception area where you should follow signs to the testing area.

Be sure to fill out the testing app prior to coming to take part in pooled testing at. As a reminder:

  1. Within the three hours before the test, you cannot brush your teeth or use mouthwash.
  2. Within 30 minutes before the test you cannot eat or drink anything, including mints, gum, or lozenges.
  3. Within 30 minutes before the test you cannot smoke or use smokeless tobacco products or e-cigarettes.

SUNY Polytechnic Institute will continue employee surveillance testing through the Spring 2021 semester. All Albany-based employees who are required to report in person to campus to conduct some or all of their work obligations are required to take part. Those employees who are 100% remote for the Spring 2021 semester are not required to be tested. All employees should speak with their supervisor/Dean to discuss any needs to be on campus going forward and should consider that if they must be on campus, they must be tested.

Those employees on campus who are required to participate in surveillance testing must take part every week. If you are unable or do not wish to take part in the pooled testing, you will need to submit proof of a negative SARS-CoV-2 (COVID-19) PCR (or TMA) test result to Human Resources (results should be emailed directly to Audra Cornelius). The test must be a PCR or TMA test; antibody and antigen tests will not be accepted.

Any employee who does not participate in the pooled testing will need to provide their own test results each time a pooled test is run for such employee’s cohort. For example, if you are scheduled for January 25, you will be required to take a negative PCR (or TMA) test dated no earlier than January 25 and no later than January 28 and provide an electronic copy of the results within 24 hours of receiving them to Human Resources. Anyone not participating in the pooled testing would be responsible for scheduling and paying the cost associated with their own tests.

Students, faculty, and staff who have traveled to/from restricted states/regions or to/from international locations as defined by New York State must follow the New York State Travel Advisory whether living on- or off-campus—and attest that they have submitted the New York Traveler Health form before engaging in a 10-day quarantine (or testing out with negative results) and will follow the guidance of the governing local health department related to mandatory testing, quarantine/isolation, and timing of returning to campus.

The pooled testing will be done through Upstate Medical University’s SARS-CoV-2 Surveillance testing program. For more information on this testing process, please visit: Upstate’s COVID-19 surveillance pooled testing webpage, Chancellor Malatras’ September 4, 2020 news release, and a sample collection video.  

Testing Schedule

Please note testing will only be done in-person and onsite.

On-site testing will be available in the NanoFab East 2nd floor boardroom (NFE 2107), every Monday through May 3 from 11:30 a.m. to 2:30 p.m. To be tested after taking part in the screening process in the NFE rotunda, walk up the staircase or take the nearby elevator and enter the HR reception area where you should follow signs to the testing area.

You may also schedule an appointment to have the test administered every Monday. When you submit your test, there will be a signup sheet each week with time blocks for the next round of testing; contact Stephanie Lee for any additional questions.

Testing Protocol:

  1. You must fill out the testing app prior to coming to take part in pooled testing at https://www.suny-covid-test.com/. The web application requires providing your health insurance information.
    1. Review detailed app instructions in the SUNY COVID-19 Web App Overview (pdf)
    2. Please use your U# for “Institutional ID”
  2. The day of the test, complete your Daily Health Screening online: https://sunypoly.edu/covid19/screening.html
    1. If you are experiencing COVID-19 symptoms, do not come to campus; contact Human Resources at SUNYPOLYHR@sunypoly.edu to arrange for alternate testing and further instructions.
  3. Arrive at NFE-1.
    1. Bring your SUNY Poly Photo ID and Cell Phone or similar device (e.g. tablet) with WIFI or cellular capability.
    2. Wear your face covering.
  4. Follow signs for Testing – Ensure social distancing by standing on noted locations.
  5. Here is a helpful video of the process: https://vimeo.com/447270240
  6. Go to “Registration Table 1” for Registration:
    1. You will show your ID and on your device go to https://www.suny-covid-test.com/ and login.
      1. Your registration will include questions about eating, drinking, or other recent activities. Please note:
        1. Within the three hours before the test, you cannot brush your teeth or use mouthwash.
        2. Within 30 minutes before the test you cannot eat or drink anything, including mints, gum, or lozenges.
        3. Within 30 minutes before the test you cannot smoke or use smokeless tobacco products or e-cigarettes.
      2. Your registration will also include questions about any symptoms you are experiencing:
        1. Fever or chills
        2. Cough
        3. Shortness of breath or difficulty breathing
        4. Fatigue
        5. Muscle or body aches
        6. Headache
        7. New loss of taste or smell
        8. Sore throat
        9. Congestion or runny nose
        10. Nausea or vomiting
        11. Diarrhea
      3. If you indicate you are experiencing any of these symptoms, you will be directed to stop, and you must not continue with the process. If so, you will be directed to contact Human Resources at SUNYPOLYHR@sunypoly.edu.
    2. You will be asked to use hand sanitizer before being given a test kit.
    3. You will scan or be provided a bar code number that you will enter into the log-in screen.
    4. Once this is complete, you will be given your test vial and you can go to the next table when available.
  7. Go to Testing Table 2 to Begin the sample process.
    1. At this point you can take off your face covering for testing.
    2. Take the vial you have and open the vial to expose the swab.
    3. Following the instructions, rub the swab inside your mouth for 10-15 seconds– along your gum lines and under your tongue (sample collection video can be found here: https://vimeo.com/447268833/5229da41b6).
    4. Insert the swab into the tube and screw the cap on tightly.
    5. Replace your face covering.
    6. Shake the vial vigorously 15 times.
    7. Give the vial to the attendant who will place it in the sample rack.
    8. You can then use hand sanitizer and follow the directional arrows out of the building and return home.
    9. Following testing, you should limit your exposure to others and continue to follow social distance, face covering, and hygiene requirements in a temporary precautionary quarantine until your pooled results are presumed negative.  
  8. Pooled sample results:
    1. If results require further testing, you will be informed by Human Resources and provided with directions related to follow-up testing and quarantine/isolation requirements. Those with presumed negative test results will not be contacted. Test results are expected back Thursday after test submission.

For more information and answers to frequently asked questions, visit our Pooled Testing FAQs page.

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