TO: Campus Community
FROM: Bjong Wolf Yeigh
DATE: April 12, 2013
SUBJECT: Summer Work Schedule/Alternative Work Schedule
SUMMER HOURS: May 13 - August 14, 2013
SUNYIT will begin its summer work schedule (8:00 a.m. - 4:00
p.m., with
a half-hour lunch) on Monday, May 13, 2013. The seasonal
change in
hours does not alter any employee's duties or obligations as may
be
contained in any law or negotiated agreements. In
addition,
employees will be allowed to dress in a more casual, but
professional,
business attire during this period. The Cabinet will
address with
their respective directors and unit heads the appropriate dress
standards for their functional areas. If you have any
questions,
consult your Vice President/Provost or Director.
ALTERNATIVE WORK SCHEDULE: May 16 –
August 14,
2013
The college will also initiate an “alternative work
schedule”
from Thursday, May 16, 2013 through Wednesday, August 14, 2013.
In
an effort to save scarce resources, five work days will
be “compressed”
into a four and one-half work days a week. Employees will
be
required to work the “core hours” of 8:00 a.m. to
4:00 p.m.
with a half-hour for lunch on Monday through Thursday and 8:00
a.m. to
noon on Friday with no lunch break. The balance of the
work week
should be arranged with your respective director or unit head
using “flex time” or a charge to your accruals.
During the “alternative work schedule” time period,
it is
expected that each office will be staffed by at least one
professional
or classified staff member during the “core hours”
of 8:00
a.m. to 4:00 p.m. Monday through Thursday and 8:00 a.m. to noon
on
Friday.
On the two days following the summer alternative work schedule
(Thursday, August 15 and Friday, August 16, 2013), we will
resume the
summer hours of 8:00 a.m. - 4:00 p.m., with a half-hour lunch to
finish
out the week.
PLEASE NOTE: The campus will be hosting new
students at
Orientation programs during this time. All offices
that serve
students will be expected to extend their hours to
accommodate these
program dates and times. Any modification to office
hours
during these program dates must be approved by your
supervisor.
• Thursday, June 6 (day program)
• Thursday, July 11 (evening program)
• Friday, August 16 (day program)
The college estimates that we could save between $12,000 and
$15,000 in
utility and other related costs by closing each Friday afternoon
during
this period. In addition, an intangible benefit of a four
and
one-half day work week is to enhance work-life balance for all
employees. We will be monitoring, on a biweekly basis, the effectiveness
of this program. Should the cost/benefits of the
alternative work
schedule not be realized, we may have to discontinue the
program.
*During the next two weeks, each department/unit will be
developing an
appropriate work schedule with their employees. Employees
who are
unable to participate in this program, or who have special
circumstances
which affect their full participation in the program, should
discuss
this matter with their immediate supervisors. The
supervisor must
contact the Office of Human Resources as soon as possible to
review
options. Special accommodations can be made, which include
providing an alternative work site for those who need to work
five days
a week.
We greatly appreciate your support of SUNYIT’s efforts to
economize.