Moving Expenses for New Appointees

Payment of Moving Expenses for New Appointees

Persons initially appointed to a full-time professional position may be eligible for reimbursement of actual and necessary relocation expenses provided claim for reimbursement is made within one year of the effective date of appointment.  An eligible appointee may be reimbursed for:

A. The basic cost of moving household goods and personal effects from the appointee’s residence at the time of initial appointment to the residence located near the new place of employment, provided that the mover used a carrier authorized by the Department of Transportation or the Interstate Commerce Commission to perform such service.

- Household goods are defined as: All reasonable items of furniture, furnishing, clothing, appliances, tools and equipment, including necessary expenditures for handling such items as pianos, refrigerators and deep freezers. A receipted copy of the Bill of Lading or Freight Bill must be attached to the reimbursement request.

- Not included are such items as automobiles and other motor vehicles; trailers other than house trailers used as appointee's residence; building materials; animals raised for profit, farming equipment, livestock, boats; belongings not the property of the appointee's immediate family; and belongings related to commercial enterprises engaged in by the appointee or his/her family.

- No reimbursement shall be provided for household goods and personal effects in excess of 12,000 pounds.

- If an appointee does not use a commercial household goods carrier, he/she shall be reimbursed for the basic cost of moving household goods and personal effects by rental or trailers or trucks from commercial establishments provided the claim is accompanied by three competitive bids.  Reimbursement shall be made at the rates proposed in the lowest bid.

B. The cost of packing and/or unpacking of household and personal effects if such services provided by the carrier are used.

C. The cost of storage of goods in transit for actual storage up to 30 days, and for required warehouse handling, provided such services are required. Reimbursement shall not be provided for storage or handling of goods inexcess of 12,000 pounds.

D. The cost of transportation of the appointee and his/her family to the new location, at the rate paid by the State for the use of personally-owned automobiles for official business (view IRS rate).  Mileage is measured by the shortest highway route between the two places of residence. Payment shall be made at such rate for one automobile, regardless of the number owned, or actual method of transportation used.

E. Expenses other than those enumerated above incurred by the appointee as a result of relocation shall not be subject to reimbursement.

F. The appointee must sign a repayment agreement stating that if he/she resigns or voluntarily separates within one year of the effective date of appointment monies received for relocation expenses will be returned to the college.


Revised January 01, 2013


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