The Department of University Police in association with our Facilities department, provides access to campus buildings through a combination of card readers and mechanical locks. This document covers some of the major policy issues associated with the issuance of keys and security measures that should be followed.
General Policy
Responsibilities The Chief of University Police, in consultation with the Director of Facilities and the Vice President for Administration, must approve any new or modification of an existing lock or key system.
Key System Maintenance The Chief of University Police, in conjunction with the Director of Facilities, is responsible for the issuance, retrieval and control of keys along with the maintenance of necessary supporting records.
Issuance of Keys
Interior Keys (Individual Offices) Standard Issue - Any faculty or staff member assigned an official work station may request relevant interior door keys upon approval of his or her supervisor.
Exception - Individuals assigned on a temporary basis to a designated work area, i.e., student assistants, etc. may request relevant interior door keys upon approval of appropriate supervisors. The supervisor will be responsible for the return of the keys.
Exterior Door Keys
There will be no standard issue of exterior door keys.
Faculty members - SUNY Polytechnic Institute Cards will be activated for the outside door of the building their office is located in. SUNY Poly Cards can be activated for entrance into other buildings upon the approval of appropriate supervisor and endorsement of the Chief of University Police or Vice President for Administration.
Staff members - Upon approval of the appropriate supervisor and endorsement of the Chief of University Police, SUNY Poly Cards can be activated for the outside door of the building their office is in if they are expected to work other than normal building hours. Keys may be issued for other exterior doors upon valid reason and approval of appropriate supervisor and endorsement of the Chief of University Police or Vice President for Administration.
Master Keys Standard Issue - Vice presidents may request a master key upon approval of the President and endorsement of the Chief of University Police. Exception - Any faculty or staff member assigned to a responsibility which requires access to all or almost all rooms within a building may request a building master key upon approval of his or her supervisor and endorsements of the Chief of University Police and the Vice President for Administration.
Residential Keys The Chief Housing Officer, in conjunction with the Director of Facilities and Chief of University Police, are responsible for the issuance, retrieval and control of keys along with the maintenance of necessary supporting records.
Procedure
Complete Key Request Form (pdf) and forward to the Office of University Police. Keys may be obtained at the University Police Office. Upon termination of employment with the college, all keys must be returned to the University Police Office.
