Policy
Moving Expenses for New Appointees policy can be found at:
sunypoly.edu/contact/offices/human-resources/policies-procedures/moving-expenses

Procedure
The following documentation is required if your offer of employment letter provides for a moving expense reimbursement:

• Offer of Employment Letter
• Standard Voucher http://osc.state.ny.us/agencies/forms/ac92standvou.pdf
• Request/Agreement for Moving Expense Reimbursement https://www.osc.state.ny.us/agencies/forms/ac1099s_fe.pdf
• Itemized receipts
• Proof of payment for each receipt
• Statement of Automobile Travel if requesting mileage reimbursement https://sunypoly.edu/sites/default/files/ac160s_fe.pdf
  The standard mileage rate for moving purposes https://web.osc.state.ny.us/agencies/guide/MyWebHelp/Content/XIII/4/C.htm
• Submit required documents to budget@sunypoly.edu
• Reimbursement cannot be processed until the employee is an active employee in the State payroll system
• Reimbursement of moving expenses is a reportable expense and is subject to Internal Revenue Service (IRS) tax guidelines