The Office of Disability Services will proactively and collaboratively work with other University departments as appropriate to ensure individuals with compromised immune systems or other health-related needs return to campus and/or are able to complete their academic coursework (e.g., on-campus or via distance learning) safely and comfortably. Other departments may include, but will not be limited to, the Wellness Center, Residential Life and Housing, and varying areas of Academic Affairs. In many cases, students will be issued an individualized adjustment plan to address their specialized needs related to COVID-19.

Virtual programming will allow vulnerable populations to participate safely in extracurricular and educational activities.

Social distancing efforts for residential living include:

• No guests (including other residential students).
• No open kitchens.
• No open lounges. Lounges will be used only for appropriately socially distanced activities planned and hosted by SUNY Poly and, where required, PPE will be provided by SUNY Poly staff (all lounges will be secured).
• Students residing in Mohawk and Adirondack will be housed in suites creating family units.
• Staggered and scheduled residential move-in will begin up to 3 weeks before the semester begins to ensure social distancing at arrival (early move-ins will allow for personal items to be dropped off before departure until classes begin).
• The Student Code of Conduct has been updated to accommodate Executive Orders.
• Expectations (face coverings, physical distancing, screening, etc.) will be clearly noted and communicated regularly to students.

SUNY Poly discourages non-essential visitors from accessing campus to enter buildings and meet with or interact with students, faculty, and staff. Virtual visits and appointments should be used to transact business whenever possible. Visitors will not be allowed in the residence halls. Those who must make in-person visits (deliveries, inspections, contractors, etc.) will be required to be pre-screened, wear masks, and practice social distancing.

The fall semester athletics schedule is still to be determined based upon NCAA, state and local governance guidelines. The SUNY Poly Athletics Department is working with the North Atlantic Conference (NAC) to identify various scheduling models and safety protocols to safely resume competitive sports. At this time, attendance at athletics events will be limited to participants, game management and institutional personnel.

• Students and employees returning to campus must complete an electronic screening form on a daily basis (sunypoly.edu/covid-screener). The screening includes questions about whether a person:
  • has come into close contact with anyone who, in the past 14 days, may have COVID-19 or been exposed to COVID-19;
  • has been tested or is awaiting testing results within the past 14 days;
  • is currently experiencing or has within the past 14 days exhibited COVID-19 symptoms.
• Students who are not approved through the screening process will be notified to remain in their residence hall room and/or not come to campus until contacted by the Wellness Center for follow-up.
• At the Albany campus, temperature checks are conducted for everyone onsite by NY CREATES. At the Utica location, the campus does not anticipate performing temperature checks of employees arriving on campus, but self- temperature monitoring may be requested of employees.
• On-going health promotion, such as social media campaigns, text messages, etc., will be utilized to prompt students and staff to self-assess for COVID-19.

• To help avoid symptomatic confusion between flu and COVID-19, all students and employees will be strongly encouraged to have flu vaccines.  
• All residential and non-residential students as well as SUNY Poly employees may be asked to conduct a 5-7 days precautionary quarantine at home prior to returning to campus. If COVID-19 symptoms develop, refer to below procedures for testing, contact tracing and quarantine. If asymptomatic, the individuals can return to campus following the guidance below.
• If resources permit, pooled testing will be provided to students and employees as groups, with about 25 people in each group (the group size may vary based on local infection rate at the time of campus re-opening).
• Residential students can be grouped based on living arrangements such as living in the same suite or on the same floor. Non-residential students can be grouped based on both living arrangements and class arrangements such as living in the same apartment or being in the same study groups. Employees can be grouped based on office locations, work duties, and schedules.
• If a group has tested negative, the entire group can return to campus. If a group tests positive, each member in the group should be tested individually.

• At the Utica location, a discrete testing site is in the process of being identified.
• Wellness Center staff will assess, test, and provide medical guidance for students who report COVID-19 symptoms.
• Initial assessment will occur through a phone triage process. All students who call the Wellness Center for an illness will be asked specific COVID-19-related questions. Pre-appointment information, including medical insurance, will be obtained from the student.
• Students that report COVID-19 like symptoms are referred to the medical clinical staff to determine the need for testing. When needed, students will be provided an appointment for testing and/or informed of off-campus testing sites.
• Any test by medical staff will follow CDC/LCHD COVID-19 Policies and Procedures for:
  • Viral testing to diagnose active disease (PCR test)
  • Antibody testing to confirm previous infection (blood sample)  
• In full personal protective equipment (PPE), the medical staff will obtain the specimen and make arrangements for processing, including transportation.
• Specimens may be sent to LabCorp, a NYSDOH-approved laboratory, or done via a CLIA waived rapid test under the auspices of the Limited Laboratory Services of Wadsworth Center.
• For tests submitted to LabCorp, students will complete and sign LabCorp's specimen submission form, including health insurance, which will be billed by LabCorp.
• All county laboratories, including LabCorp, are mandated to report positive COVID-19 test results to LCHD.
• Students will be encouraged to utilize their campus address for testing. This will allow the LCHD to be notified with results and subsequently shared with the Wellness Center.
• Utilizing electronic screening forms and testing results, the campus will provide consistent data to the LCHD, allowing for early detection of potential spikes in positive cases. Mohawk Valley area campuses are also working closely and cooperatively with the area hospitals and LCHD to monitor for increases across the region.

Medical and psychological services for SUNY Poly Albany students are provided through a contract with UAlbany. The SUNY Poly Wellness Center in Utica provides medical, counseling, and health promotion services to students. The Wellness Center will work collaboratively with the Oneida County Health Department (OCHD), New York State Department of Health (NYSDOH), and other authorities on the following.

Decreasing the Risk of Exposure

• Counseling and Health Promotion Services has been moved to an alternative location and will continue for Fall 2020 to reduce the risk of exposure by co-locating with the Student Health Services Center.
• Work spaces will follow 6ft social distancing guidelines, as will waiting room seats. Plexi-glass will be installed at all service counters.
• Appointments are required and must be scheduled by phone. The phone triage process includes COVID-19-related questions. Students without an appointment will be directed to the triage room to decrease office/waiting room exposure.
• Students will be instructed to arrive no earlier than 5 minutes before their scheduled appointments.
• For appointments related to respiratory symptoms, appropriate PPE by medical personnel is required and specific guidance to disinfect the room after the appointment must be adhered to.

Medical, Psychological Support and Health Promotion

• Health Promotions will provide continuous health education utilizing phone, tele-medicine, tele-counseling, and email options.
• Clinical Staff will determine/provide students with appropriate follow-up, including medical/psychological evaluation, treatment, and support on an individual basis.
• Students exhibiting unstable or severe clinical symptoms will be transported to the hospital for treatment.

Operational Activity

• Academic operations will be moved to a remote (online) environment.
• All personnel will be moved to work from home (WFH) model with the exception of:
  • Essential personnel (Facilities, University Police, Information Technology Services, etc.).
  • Non-Essential Personnel needing to access campus sporadically to fulfill an essential function (Payroll, EHS, etc.).
  • Where possible, essential personnel will be divided into cohorts to reduce on-campus density and limit human interaction.
  • Any personnel on campus will be required to follow all NYS DOH and CDC essential personnel guidelines including PPE, social distancing, and access to testing as available.
• Facilities will be closed wherever possible, maintained at base operational levels, and only accessible to essential personnel.

Shutdown of Residential Life Operation
Students will be notified prior to their arrival to campus that an emergency shutdown of Residential Life Operations may require them to make a complete residential move out, and that they should pack for the fall semester by taking that into consideration.

Move-Out Process

• The campus will consult and follow the guidance of local health departments in order to stop the spread
• Students will be notified of the necessity to check out via SUNY Poly email and “call them all” text/phone notification.
• Checkout will be handled using a socially distanced structure, appropriate distancing and masks will be required.
• All students must vacate the residential complex within 48 hours of notification that there is an emergency shutdown of Residential Life Operations.
• Students will utilize a form to confirm their knowledge of the shutdown and to indicate their departure time. The same form will be used for students who are unable to depart to request an extended stay.
• Students requiring move out assistance will be limited to two assistants; assistants will complete the SUNY Poly screening prior to being allowed to participate in move-out.  
• Students are expected to depart campus immediately upon completion of the move-out process.
• Accommodations will be made for international students or those with special needs to remain on-campus.
• Within 48 hours of move-out process completion, Residence Life staff will conduct a visual inspection for confirmation.
• After 72 hours, facilities staff can begin the full disinfection process.

Medically Isolated or Quarantined Students

• Students isolated or quarantined at the time of shutdown will remain in their assigned quarantine or isolation location until the Wellness Center and/or Oneida County DOH determine it to be safe for them to move out.
• All services will remain in place for isolated or quarantined students during shut down.