SUNY Poly's Sponsored Programs Administrative staff is dedicated to assisting SUNY Poly researchers with accomplishing the goals and objectives of their research endeavors. Staff is available to assist researchers throughout the life of a sponsored program, from the initial identification of a funding opportunity through sponsor invoicing, reporting, and audit.

Proposal Development and Submission

Sponsored Programs Quick Reference Guide

Sponsored Programs administrative staff is dedicated to assisting faculty and senior research staff with identifying funding opportunities and assisting them with the many dimensions of the proposal and submission process.

Together with the Research Foundation, we provide contract and intellectual property oversight for SUNY Poly relationships with funding sponsors. All SUNY Poly proposals for funding are transmitted from our office.

We are available to assist with:

• proposal development
• editing
• budget development
• intellectual property agreements
• proposal review and campus approvals
• submission to sponsor

Once a grant is awarded, we administer the grant according to the specifications of the sponsor. Our door is always open, please feel free to stop in at your convenience.

Contact: Kim Pietkiewicz

Grant & Contract PI Support

Once a proposal is awarded, administrative staff assists with the establishment of an account in the RF business system and provides guidance on the necessary protocols to meet the goals and objectives of the sponsored program. Additionally, staff continues to assist the researcher in remaining and ongoing aspects of program management including, but not limited to, contract negotiations, subaward contracting, budget modification requests, no-cost extension requests, requests for supplemental funding, renewal applications, and carry-forward requests.

Contact: Scott Bateman

Human Resources and Payroll

The Research Foundation is a separate and distinct employer from the State of New York. Human Resources and payroll staff assist with all facets of Research Foundation employment, including recruitment and selection, classification and compensation, new employee orientation, benefits and taxation, time and attendance, employee relations, workplace compliance and related training, as well as immigration and visa services.

Contact: Michele Kilburn

Purchasing

Purchasing staff assists with the procurement of commodities and technical or professional services necessary for the conduct of a sponsored program. The purchasing staff is also responsible for the maintenance of the property control system to record and track all assets purchased through the Research Foundation.

Contact: Joe Schell

Post-Award Financial Management

Post-award financial management staff is responsible for all fiscal and operational aspects of post-award financial administration and compliance for sponsored research activity. Grant administration and accounts payable staff review, approve, and process all invoices and payment requests for both procurable and non-procurable transactions such as travel reimbursements. Labor distribution staff is responsible for the allocation of personnel and personnel related charges to the appropriate sponsored program, as well as the production and certification of federal required effort reports. Accounts receivable staff manages sponsor and governmental invoicing and reporting as well as cash management and collections. Post-award financial management is additionally the main point of contact for all audit requests.

Research Compliance

SUNY Poly is committed to ensuring that all research activities are conducted with high standards of integrity, ethics, and compliance with all applicable federal, state, sponsor, and institutional regulations and policies. Research compliance is a broad, overarching responsibility involving all aspects of Sponsored Programs Administration. Research compliance encompasses topics such as human and animal subject protocols and training programs, export controls, conflicts of interest, intellectual property and technology transfer.