The Research Foundation for SUNY’s Sponsored Programs Integrated Services Team provides Principal Investigators, Project Directors, Faculty, and Staff with the highest level of customer service while maintaining proper compliance. Our staff is available to assist with grant proposal and development, award setup, post award management including accounts payable, purchasing, payroll, contract management and fiscal reporting.
Proposal Development and Submission
The Pre-Award team is dedicated to assisting faculty and senior research staff through the proposal development and submission processes.
We are available to assist with:
- proposal development
- budget development
- proposal review and campus approvals
- submission to sponsor
- budget modifications
- extensions
Once a grant is awarded, we administer the grant according to sponsor specifications.
Contact: Joy.Houle@rfsuny.org , Rebecca.Golden@rfsuny.org
Award Establishment
Once a proposal is awarded, our Award Establishment team sets up the account in the RF business systems to facilitate seamless financial tracking and management. The Award Establishment team is also responsible for processing budget modifications and no cost extensions.
Contact: SPOAE@rfsuny.org
Grants and Contracts
Our Grants and Contracts team is responsible for:
- negotiating, reviewing, and executing all sponsored research contracts/agreements
- subaward agreements
- independent contractor agreements 25K or above
- monitoring
- grants and contracts management
Contact: SPOContracts@rfsuny.org
Human Resources and Payroll
The Research Foundation is a separate and distinct employer from the State of New York. Human Resources and payroll staff assist with all facets of Research Foundation employment, including recruitment and selection, classification and compensation, new employee orientation, benefits and taxation, time and attendance, employee relations, workplace compliance and related training, as well as immigration and visa services.
Payroll will also provide support for IFR entry into the RF Business System
Contact: Human Resources - kilburm@sunypoly.edu
Payroll - Payrollservices@rfsuny.org
Accounts Payable and Purchasing
Our Accounts Payable (AP/PO) and Purchasing staff are responsible for the processing of vendor payment check requests, subaward payments, reimbursements (travel and non-travel related), requests for Purchase Orders and requests for Purchasing Card orders. This includes reviewing and obtaining OM approval for the requests. The AP/PO and Purchasing staff are also available to answer payment inquiry questions and payment processing questions.
Contact: OTPS@rfsuny.org
Accounts Receivable, Financial Reporting and Effort Reporting
The Contracts and Fiscal Specialist is responsible for invoicing and financial reporting specific to sponsor requirements, as well as facilitating the Effort Report Certification process.
Contact: SPOAR@rfsuny.org
Research Compliance
SUNY Poly is committed to ensuring that all research activities are conducted with high standards of integrity, ethics, and compliance with all applicable federal, state, sponsor, and institutional regulations and policies. Research compliance is a broad, overarching responsibility involving all aspects of Sponsored Programs Administration. Research compliance encompasses topics such as human and animal subject protocols and training programs, export controls, conflicts of interest, intellectual property and technology transfer.
