Fall 2025 Move-In Information
We’re so excited to welcome new and returning Wildcats! Please read the information below to start preparing for fall 2025. We look forward to seeing you!
All registered students will receive a detailed email with move-in instructions the first week in August which will be sent to their SUNY Poly email address.
All registered SUNY Poly students will receive an email regarding move-in information (sent to their SUNY Poly email address).
*Note: Students may not move into their residence hall before the start of the semester unless the Director of Housing has granted permission via email. Students must also be in good standing with the student accounts office before being permitted to move in.
New first-year students will receive an email the first week in August which will include pre-arrival information, move-in instructions, room assignment, suitemate name(s), and additional information. Each student must select a move-in time via the Housing and Dining portal. Move-in times are scheduled on a first-come, first-serve basis. Scheduled move-in times help to avoid delays both at check in and at the residence halls, so it’s important that students adhere to their selected move-in time.
First-year students will begin their new student orientation on August 21 and will receive a detailed schedule prior to.
There are a limited number of moving bins available, so we ask that students, families, and friends plan accordingly. If you own a hand cart, bring it! When the student’s belongings are being unloaded, the driver of the vehicle must remain with their vehicle at all times. After the belongings have been unloaded, the driver must move their vehicle as quickly as possible from the unloading zone and park in the designated lot to make room for the next vehicle.
Note: If you require accommodations during move in due to a disability, please contact the Student Accessibility Services Office (SAS) at 315-792-7170.
Transfer students move in on Saturday, August 23 between 9 am and 5 pm. Transfer students will receive an email sent to their SUNY Poly email address prior to move-in day requesting that they need to select a move-in time.
Scheduled move-in times help to avoid delays both at check in and at the residence halls, so it’s important that students adhere to their selected move-in time.
Returning students move in on Saturday, August 23 and Sunday, August 24. Returning students will receive an email requesting that they select a move-in time prior to arrival and we ask students to plan on arriving between 9 am and
5 pm on those days. By selecting a move-in time, this ensures that a residential life team member will be available to assist and to distribute room and mailbox keys to returning students.
Tips for Move-In Day
- Follow the signage for First-Year Move-in Day!
- Take a breath and enjoy the momentBring a bottle of water and snacks
- Pack efficiently. Using bins and boxes to pack belongings with the student’s name clearly identified will make it easier for staff to efficiently deliver student belongings to their room assignment.
- If you are bringing a car to remain on campus, remember the make, model, and license plate to obtain a parking sticker from University Police located in Kunsela Hall, Room B126.
Room Condition Report
All residential students must complete the Room Condition Report (RCR) upon checking into their room and/or suite. Room and suite damages must be noted on the RCR located in the Housing & Dining Portal within 48 hours of checking in. Be as detailed as possible when completing the RCR. Your Resident Advisor (RA) will assist with completing the form. At the conclusion of the semester and after students move out, professional staff will inspect each room for damages. If damages are found, students will be charged accordingly.
Dining
The dining plan for all residential students will begin on Saturday, August 23 at 5 pm. All residential students also have access to the Hilltop Market located in the Hilltop Residential Hall.
FAQ
Students who have extraordinary circumstances may request early arrival by completing and submitting the Request for Early Arrival Form. The director of your residential complex will review the request and will notify you of their decision via email.
If you need to make a change to your move-in time, log into the Housing & Dining Portal by August 15 and edit your move-in time. If you need assistance, email reslife@sunypoly.edu.
Students should read the list of acceptable and non-acceptable items located here.
New first-year students will get their student ID at move-in during orientation. Transfer students will get their ID at their drive-in orientation day.
All first-year students are required to be on the Unlimited Meal Plan for the duration of their first year on campus. Transfer students and returning students are also required to purchase a meal plan. Contact Auxiliary Services at 315-792-7341 or email ca@sunypoly.edu if questions about the meal plans.
The address for personal mail and packages for all residential students is:
Student’s First and Last Name
SUNY Polytechnic Institute
755 Residential Drive
Your Box # (which will be listed on your pre-arrival email)
Utica, NY 13502
If students choose to use a different address than what’s listed above, please note that SUNY Polytechnic is not responsible for locating lost package(s) since it is likely that the courier(s) may deliver packages in random locations throughout campus due to an incorrect/insufficient mailing and/or delivery address. Student packages are delivered to the Package Room in Kunsela Hall, Room A002, Monday through Friday. There are no weekend or holiday deliveries. Residential students will receive an email from the package room staff notifying them when their package(s) can be picked up. The resident will need to present their student ID and sign for their package(s).
Student mail is delivered to each residential complex with the exception of weekends and holidays. The Resident Advisors sort and separate the student mail and place it in student mailboxes. Student mailboxes are located in each residential complex, and students receive a mailbox key when checking in.
We also encourage students to review the 'Mail & Packages' information.
Yes! Please use the mailing address noted above.
There are four ATMs located throughout campus in these locations: Kunsela Hall (outside the bookstore), Cayan Library, Student Center, and Field House.
Please call the Residential Life office at 315-792-7810 or email reslife@sunypoly.edu.
