Important Information
Payment Deadline
- Due date for Summer 2026 is May 15, 2026
- Due Date for Fall 2026 is August 7, 2026
Course registrations and/or housing assignments are not guaranteed if payment or valid deferral is received after this date. Those students requiring re-registration due to non-payment will be subject to a $40 re-registration fee. Billing statements will be processed electronically e-mails will be sent to notify students when a billing statement has been processed. E-mails will only be sent to your SUNY Poly e-mail address.
Please Note
Students who have registered for classes and decide not to attend must formally withdraw through the Registrar’s Office to avoid being billed/charged partial or full tuition and fees. Students must contact the office and complete a withdrawal form. It is recommended that after your partial or full withdrawal is completed with the Registrar’s Office, you check your Banner Web account to ensure the accuracy of your request.
Confirm Your Charges Online
ALL students must confirm their charges before the due date of the semester billing statement.
Zero/Negative Balances: If you have a zero or negative balance on your account, you can either sign the remittance portion of your electronic semester billing statement PDF and return it to the Bursar’s Office or you can accept your charges online. To accept your charges online log into your Banner Web Account.
After entering the secure area a message will appear asking you to confirm your charges. Selecting “accept” completes your acceptance. Selecting “decline” will not confirm your charges and you may lose your registration.
Online Payments
To make full payment online, or if you would like to enroll in a time payment plan, your charges will automatically be ac-cepted upon completion of the web payment process.
- Students Must Access Class Schedules Online
Class schedules will not be mailed - Check your schedule after any change is made (registration, add/drop, or withdrawal).
This is to ensure you are registered for the correct class sections and number of credit hours. Classroom assignments often change during the first two weeks of the semester. Verify your schedule often so you are aware of any changes.
Final Grades are Posted Online Only Final grades will become available during finals week. Grades will be posted as they are received by the Registrar’s Office from each instructor. You can access your grades for all semesters that you attend and print your own grade report. You will need your user ID and PIN to access this information.
All Academic Notifications Delivered to SUNY Poly E-mail It is essential that all students set up their college SITNet ID to access SUNY Poly E-mail, Brightspace courses and other computer and network resources. The SITNet ID and SUNY Poly E-mail account will be available within an hour from the SITNet ID’s activation.
SUNY Poly E-mail and Announcements are our main methods for communicating with students outside of class. College offices use SUNY Poly E-mail and “Student Announcements” to notify students of policy and procedure changes, change in services, deadlines and closings. SUNY Poly E-mail and “Student Announcements” posts are your official notifications whether or not they are read! Confidential correspondence such as refund checks will be sent only through the US mail.
General Information
Auditing Courses: A student may audit a course as non-credit under the following conditions: registration is on a space available basis and the student must receive written permission of the instructor of the course by using the Course Audit Registration Form found on the Registrar webpage under forms. Online and hybrid courses are not available for audit.
Cancelled Course: In the event of a course being cancelled for the semester, the Registrar’s Office will initiate an administrative drop for the student. Students will be notified of the cancellation by mail/e-mail and should also be aware that the loss of credits could affect their eligibility for financial aid or Veteran’s benefits they may have applied for or received to date. Students may need to add another course to retain their aid eligibility. The Bursar’s Office will process any refund or additional billing, as appropriate, should students take no further action after being notified of the cancellation.
Change of Address: Please check your address information in Banner Web under the Personal Information menu. You will have a permanent address (your official address of record), a mailing address (an off-campus address where you are living for the purpose of attending class), or a local campus address (an on-campus address). You may update your mailing address directly on the Web. Changes to your permanent or local campus address (where you are living during the academic school year) must be made by contacting the Registrar’s Office at 315-792-7262 or by completing an address change forms available on the Registrar web page under “Forms.”
Change of Name: A name change may be made by completing a form available at the Registrar’s Office and on the Registrar web page under “Forms”. It is suggested that individuals changing their name due to marriage use their former last name as their middle name. Copies of legal documentation (i.e., driver’s license, marriage certificate) with new name is required to change name. This practice assists in identification and records maintenance.
Independent Study: Independent study projects are designed to provide matriculated students with an opportunity for a learning experience which can give increased understanding of a specific area of knowledge not provided by regular courses at the college. They are not to be used in lieu of courses listed in the general catalog and are not to be considered guaranteed offerings; they are available only as facilities, faculty, time, and interest permit. Within these guidelines, each department defines its concept of independent study.
Responsibility for planning, conducting and reporting on an independent study rests with the student. However, students are to seek the assistance of a faculty member in developing proposals. The student will submit a proposal to the faculty member specifying educational goals, proposed methods of evaluation, duration of the project, and the number of credit hours. The completed proposal will be reviewed by the department chair of the subject area. Registration for independent study can only occur after the proposal has been approved by the department chair and cannot be added after the normal add date for that semester. A copy of the proposal must be filed with the Registrar who will process the registration. No more than eight (8) credit hours toward the undergraduate degree may be taken as independent study at SUNY Poly.
Transcripts: SUNY Polytechnic Institute has retained Parchment to accept online transcript orders. All official transcript requests must be placed online through Parchment. Processing time is subject to Parchment Transcript requests may require an Authorization form, with the student signature, be completed before the order is processed. Unofficial transcripts can be printed free of charge from your Banner Web Account at any time using your assigned User ID and PIN.
Veterans Attendance and Benefits Obligation: The curricula of SUNY Poly have been approved by the Veterans Administration for training of eligible veterans, war orphans and widows under the appropriate Congressional action. Eligible students should contact the campus Veterans Certifying Official in the Registrar’s Office in Kunsela A210 prior to registering for classes to complete the necessary paperwork. It is the responsibility of each VA educational benefits recipient to complete the requirements for each course they are registered for, and to notify the campus Veterans Certifying Official of any change in status, i.e., adding and/or dropping classes, withdrawing from a course or the college, address changes, etc. Any overpayment of benefits paid after the last date of attendance becomes a financial obligation of the student.
Withdrawal Procedures: Students who wish to withdraw from classes or from SUNY Poly must formally withdraw by completing the appropriate section of the Add/Drop Form as well as a Withdrawal Form (after classes begin). The student is responsible for dropping their coursework through the Registrar’s Office in addition to completing the form. The forms are available at the Registrar’s Office and on the Registrar’s web page under “Forms”. This will affect your matriculation status and/or ability to return to SUNY Poly. Failure to formally withdraw from courses will result in failing grades and/or unnecessary financial obligation.
Refer to the Academic Calendar for important dates concerning withdrawal from courses.
